The Heath Band

Policy and guidelines for Safeguarding Children and young People

  1. Policy Scope

The policy covers both The Heath Band and Training Band and applies to:


  • all members of the Heath Band and Training Band,
  • the Committee,
  • non-executive and honorary members,
  • employed staff (the Musical Director).
  • volunteer Training Band Helpers,



  1. Definitions

All references to the Heath Band or ‘the Band’ in this document apply equally to the Heath Band and the Training Band.  The term ‘Band Member’ applies to anyone listed under ‘scope’.   

For the purposes of this policy:

  • a child or young person is anyone aged under 18 years.  The terms are used interchangeably in the policy.
  • the term ‘parent’ means person with parental responsibility.


  1. Policy aims.
  • To safeguard children and young people who participate in activities of the Heath Band.
  • To provide all Band Members with a set of guidelines which govern our approach to Safeguarding and child-protection.

The Legal Framework, from which this policy has been drawn up, is provided in the appendix.


  1. Policy Statement.

We recognise that the welfare of the child is paramount (Children Act, 2004), and all children regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity have a right to equal protection from all types of harm or abuse.  We also recognise that some children are additionally vulnerable because of their level of dependency, communication needs or other issues.  

We will seek to keep children and young people safe by:

  • Appointing a Designated Safeguarding Officer (DSO) and deputy for this role. (either the DSO or Deputy will be a Heath Band Committee Member),
  • Having in place a set of guidelines for Safeguarding children and young people, (section 5)
  • providing effective leadership of members via the Committee,
  • Ensuring that Enhanced Level Disclosure and Barring Service checks are made every 3 years for people working directly with children and young people. This includes all Training Band helpers and people providing back-stage supervision at Band events,
  • Ensuring that people know how to raise concerns, and managing any allegations against members appropriately,
  • Creating and maintaining an anti-bullying environment, and providing a guideline to help us deal effectively with any concerns about bullying,
  • Ensuring that the physical environment complies with health and safety law,
  • Complying with Central Bedfordshire Council regulations covering performance at events.
  1. Safeguarding Children Guidelines.





Role of the DSO

·             First point of contact for people with questions about Safeguarding, (this excludes reporting individual concerns, which is the responsibility of the person identifying the concern – see next section).

·             Has additional Safeguarding knowledge, and access to advice from Brass Bands England,

·             Maintains and publicise this policy,

·             Ensures all new members have access to the Policy,

·             Organises DBS checks for Band Members working directly with Children and young People.



Dealing with disclosures and concerns about a child or young person.

If anyone has a Safeguarding concern about a child, or if a disclosure is made, the person hearing the concern must make an alert to the Central Bedfordshire Access and Referral Hub without delay.

Day time – 03003008585

Out of hours – 03003008123

1.           If there is any suggestion that the child is at risk of serious harm then inform the police without delay.

2.           Do not question the child or alleged perpetrator about the concern.

3.           Notify the DSO or deputy, but do not discuss the matter with a third party.

You do not need to ask anyone’s permission to make a referral.  The ‘Hub’ is very used to receiving referrals and dealing with these proportionately.   It is acceptable and appropriate to make a referral based on your own concern.  It is not up to you provide ‘proof’.


Lone working policy and procedure

Training Band sessions will only take place if two or more helpers  (with enhanced DBS checks in place) and at least one other adult are present.

1-1 lessons to children and young people must be given within sight of at least one other helper.

Band Members must not give lifts to children and young people in their cars unless this is done on the basis of family friendship.  In this case the agreement is between the person with parental responsibility and the person giving the lift.  It is not the responsibility of the Heath Band.

If a Band Member agrees to provide tuition to a young person outside the usual session, the agreement is between the person with parental responsibility and the person giving the lesson.  It is not the responsibility of Heath Band.  The parent should be present for the whole session.


Safer recruitment

The Band welcomes volunteer helpers and values their contributions.  When working with children and young people, helpers must:

·             adhere to the code of conduct,

·             be prepared to self-disclose any relevant court or civil action,

·             Not work out of sight with a young person under 18,

·             Undergo an enhanced DBS check every 3 years.



Responsibility for children and young people at events.  Policy and Procedure.

The Heath Band must take reasonable steps to ensure the safety of children at events.   At each event the DSO or person nominated by the Chairman will:

1.           draw up a list of under 18s,

2.           note whether or not a parent is to be present,

3.           for unaccompanied young people, note the name and contact number of the person collecting the young person, and the parent’s contact number if different,

4.           ensure that the young person leaves the event with the person nominated to collect him/her,

5.           arrange for a suitable waiting-area and supervision arrangements for use during parts of the performance which do not involve the young people.

Children under 7 must be accompanied by a parent throughout the event.

The DSO will liaise with the Local Authority to determine whether a performance license is necessary.


Code of Conduct

Every Band member has a duty to:

·             Familiarise him/herself with, and adhere to this policy and guidelines,

·             Report concerns without delay,

·             Use appropriate language and behaviour when young people are present.  This includes avoiding substance-use, not showing adult images and avoiding swearing,

·             Avoid situations (e.g. being alone with a child) which might leave him/her open to an allegation.  There should always be one other helper present at 1-1 lessons – e.g. in the Barn kitchen,

·             Challenge or report (as appropriate) anything which might compromise child safety, including inappropriate behaviour of fellow Band-members, bullying or safety concerns.



Bullying is any behaviour, physical or verbal, which the recipient perceives as threatening, belittling or intimidating. It can be one-off or ongoing and can occur between children or by adults towards children.

Bullying is not tolerated and all Band members should remain alert to the possibility of bullying, and have a duty to challenge it or report it to the Training Band Coordinator or Bandmaster.


Health and Safety policy / Procedure.



All Band members have a duty to act in a way which promotes the safety of other.

All Band members have a duty to report any health and safety concerns to a committee member.    If these relate to the Barn, the Chairman will raise the concern with the Barn Manager.

Band members working with children and young people must be alert to specific safety risks to children posed by the environment.  At the Barn, these include:

·             Car-park safety,

·             Stacking chairs – not more than 7 chairs high,

·             Keeping the water-boiler away from the shelf edge,

·             Keeping heavy items away from the edge of the stage.

(This is not an exhaustive list).


Information governance, confidentiality e-safety and the GDPR.

·             The Training Band Coordinator will maintain a record of contact details for Training Band Members,

·             The Heath Band Secretary will maintain a record of contact details for all Heath Band Members,

·             These will be kept locked in the Band cupboard and not released to any third party,

·             These post-holders may keep these records electronically as long as the device is password-protected,

·             Email addresses will not be shared – e.g. in group-communications,

·             A person with parental responsibility must give written consent for the taking and using of Band photos which include people under 18.  The Joining Form includes consent to photography.

·             If permission for photography has not been given,  the person’s face must be obscured before publication (including social media),

·             Photographs may not be used except for official Band publications (including the web-site and social media).

·             Members may not download, share or use any images for purposes unconnected with the Heath Band.



Band Members working directly with children should have access to Safeguarding Training.  Either:

1.           Through work – if mandatory Safeguarding Children training is a requirement of the Band Member’s employer (e.g. teaching, social services, NHS),

2.           From the band DSO,

3.           Via Brass Bands England






  1. Contact Details and Signatures,


  • Designated Safeguarding Officer. Kath Mowbray.
  • Central Bedfordshire Access and Referral Hub
    • Day time – 03003008585
    • Out of hours – 03003008123


  • NSPCC Helpline: 0808 800 5000.

Policy approved and signed on 16thJan, 2017 by John Farmer – Band Chairman.

Policy revised on 24thJan. 2019.




Appendix:  Legal Framework.

The policy is based on legislation and guidance including:




  • The Children Act, 1989, revised in 2004,


  • Children and Families Act, 2014,


  • United convention of the rights of the Child, 1991,


  • Data Protection Act, 1998,


  • General Data Protection Regulation, 2018,


  • Information sharing: Advice for practitioners providing Safeguarding services to children, young people, parents and carers. HM Government, 2015,



  • Working together to Safeguard Children; a guide to inter-agency working. HM Government, 2015.


  • Child Performance and Activities Licensing Legislation in England. for Education, 2015



  • Human Rights Act, 1998,


  • Sexual Offences Act, 2003,


  • Safeguarding Vulnerable Groups Act, 2012,